The integration of an electronic archiving system with the quality management system standard ISO 9001:2015: cas ISORA Consulting and accompany

Abstract

Effective document management is vital for businesses, covering creation to storage. Digital advancements have brought electronic archiving systems, providing software solutions that enhance security, confidentiality, and traceability essential priorities for companies today. This study aims to identify an electronic archiving system that respects all archiving standards, reduces existing challenges, and prevents future issues while being secure, easy to use, and efficient. Employing a qualitative approach, the research utilized semi-structured interviews with key stakeholders and direct observations to gain a comprehensive understanding of the organizational context at Maghreb Lampe. The findings demonstrate that the software integrated “Odoo”, successfully meets archival standards, simplifies document management, clarifies employee responsibilities, and shares access to only authorized personnel. Furthermore, the system received positive feedback from employees, who see it as a successful solution to their archiving challenges, highlighting its possibility to ensure organizational performance.